OPEN BOARD POSITIONS

4.1: Qualifications

Directors must be voting members of the organization, eighteen (18) years of age or older, who have designated the organization as their home club under the applicable rules of US Figure Skating.

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4.2: Number of Board Members

The Board shall be composed of a maximum seven (7) qualified voting members of the organization, elected by the membership. The Board can add non-voting members as the role or responsibilities require. Non-voting members are allowed to attend meetings. It is necessary for the club to have coach or director presence at all meetings to liaise on behalf of our skating rink.

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4.3: Term of Office

A. Directors shall be elected to serve a term of 1 or 2 years. At the first annual meeting of the Board of Directors after adoption of these Bylaws, classification of the Directors may be made by dividing them into two groups.

B. Terms shall be staggered to ensure continuity of leadership

a. 1 Year: Non-Voting Board Members

b. 2 Year: Voting Members

c. The Member At Large position must be served by the Skating Director and does not expire

C. Members of the Board of Directors shall each serve a term of one or two years. Terms shall be staggered so that approximately half of the Board is elected each year to ensure continuity of leadership. Elections shall be held annually by June 15, with newly elected Board members taking office on July 1. There shall be no limit to the number of terms a Board member may serve, provided they are duly elected or re-elected. In the event of a mid-term vacancy, the Board may appoint a replacement to serve until the next election, at which time the position shall be filled for the remainder of the original term, if applicable.

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4.4: Nomination and Election of Directors

Any current club member in good standing may be nominated for a position on the Board of Directors. Nominations must be submitted in writing using the official nomination form provided by the club and received by the published deadline. The nomination form must include the nominee’s name, the position sought, a brief statement of interest or qualifications, and the nominator’s name (if not self-nominated). All eligible nominations will be presented to the membership for a vote. Voting shall take place by electronic ballot or in-person at the annual meeting, as determined by the Board. Each member over 18 years old is entitled to one vote. Election results will be announced following the

close of voting, and newly elected Board members will begin their term on the designated start date.

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4.5: Compensation

Directors shall not receive compensation for their services as such, although the reasonable expenses of Directors may be paid or reimbursed by the organization. This section must abide by SFSC Spending Policies.

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4.6: Resignation

A Director may resign at any time by giving written notice of resignation to the Board. The resignation is effective when the notice is received by the Board unless the notice specifies a later effective date. The Secretary will immediately remove board members from access to email, chat and all other communications in Google Workspace.

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4.7: Removal

A. Removal of a Board Member: A Director may be removed from the Board by a majority vote of the full Board of Directors if, in the Board's judgment, such removal is in the best interests of the organization.

a. Before any vote is taken, the Director in question must be:Notified in writing at least 7 days in advance of the proposed removal vote,

b. Provided an opportunity to respond to the concerns either in writing or at the Board meeting where the vote will occur.

c. The decision to remove a Director must be made at a duly called meeting of the Board, with quorum present. Removal shall not affect any contractual or legal rights the Director may have.If the Director is removed, the Secretary shall record the reasons and result of the vote in the official meeting minutes.

d. A removed Director may not be reappointed to the Board for a period of three years, unless approved by a two-thirds vote of the Board.

B. Club Member Conduct and Removal: Any member of the club may be removed or suspended if they are found to be in violation of U.S. Figure Skating rules and regulations, SafeSport policies, or the club’s own policies and code of conduct. Allegations must be submitted in writing to the Club President or Board of Directors. The Board shall review the matter, offer the member an opportunity to respond, and may conduct an investigation as necessary. Removal or suspension requires a two-thirds vote of the full Board of Directors. The decision will be communicated in writing to the member. All actions will be handled in a timely, fair, and confidential manner in accordance with U.S. Figure Skating and SafeSport procedures.

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4.8: Vacancies

In the event of a vacancy on the Board, it shall be filled by a vote of the remaining Directors by a member in good standing. That member will fill the unexpired term of the vacated position.

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Section 4.9: Quorum

A majority of the voting members of the Board shall constitute a quorum. No voting or motions shall be made if a quorum is not met.

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Section 4.10: Meetings

A. The Board of Directors shall meet no less than nine (9) times during the calendar year. The dates of such meetings shall be set by the Board of Directors in advance and shall be circulated to the membership.

B. In lieu of holding a traditional in-person annual meeting, the Board of Directors may conduct elections and other required business virtually. This includes distributing electronic ballots to voting members and sharing an annual report presentation through digital means. The annual report may be pre-recorded or written and shall include key updates on club activities, financials, and board actions from the past year. The report will be distributed to all members via email and/or posted in a secure member-accessible area of the club’s website. This approach ensures transparency and broad participation while accommodating varying member schedules and availability.

C. Special meetings of the Board of Directors may be called by or at the request of the President. Written notice stating the place, day and hour of every special meeting of the Board of Directors shall be given seven (7) days before the date fixed for the meeting. The notice of a special meeting need not specify the purpose of the meeting.

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SFSC By-Laws 2025